Data-Centric Environment: Use Systems Completion Phase Effectively

In today’s digital asset world, there are many benefits to taking a new data-centric approach as opposed to traditional document certification. Why is this important? Systems completions is arguably the most stressful phase of a facilities lifecycle for project management, and can cost 4% to 8% of the Total Installed Cost (TIC) of the facility.

The systems completions process is verifying the sequential activities within a project that are completed as designed and are ready for operations, as defined by API Recommended Practice in 2013.

If these costs escalate beyond 8% and start-up/production is delayed, the impact can be severe, affecting the future economics of the facility for many years. Beyond this is the impact to the engineering contractor’s reputation, which can result in heavy financial penalties and litigation. A data-centric commissioning system that uses or manages data rather than documents will reduce the risks outlined above and also provide benefits in the following six critical areas:

  1. System Definition and Package Creation. Determining a commissioning system definition and work package creation eliminates errors in system definition, boundary identification and check sheet assignment, by defining the systems during P&ID development, and having the completion system automatically assign check sheets based on tag definitions. This results in considerable man-hour saving in work package creation and field walk down activities.
  2. Utilize Workflows. Use workflows to enable the appropriate disciplines to squad check the work packages to ensure required information is provided to the field check out teams to eliminate field delays due to missing and incorrect information
  3. Use As-Built Mark-Ups Efficiently. Manage as-built mark-ups and punch items through mobile devices and formal workflows to ensure these are in progress prior to Pre-Start-up Safety Review (PSSR) and are completed for Transfer of Care Custody and Control (TCCC). This includes management of exception items and dispute resolution.
  4. Manage Completion Certificates. Manage completions certificates through mobile devices and formal workflows (e.g. mechanical completion, per-commissioning and commissioning, PSSR, TCCC) to ensure the necessary contractual pre-requisites have been completed and signed off.
  5. Eliminate Delays. Eliminate delays in PSSR and handover by ensuring all necessary information (e.g. signed-off check sheets, certificates, procedures, etc.) is available for the systems completion scope being offered to operations for review and sign-off.
  6. Create Progress Reports. Create ad-hoc and scheduled progress reports using easily developed queries that produce tabular or visual reports in P&IDs or 3d Models (i.e. by highlighting the query results in the P&ID, or 3D model). These reports enable the commissioning team to quickly identify trends and bottlenecks across the systems completions life cycle.


Systems completions also offer a unique opportunity to validate critical engineering and design information (the digital or virtual asset) against the actual physical asset being built to promote efficient, reliable and safe operations. After PSSR, but prior to operations and maintenance, the quality of the engineering and design information will be at its highest/best. Rigorous processes and procedures with Management of Change (MOC) need to be implemented from this point on to maintain information quality.

Achieve benefits across the entire asset/facility life cycle of your organization by transitioning to a data-centric information environment. Doing so will enable you to use the systems completion phase effectively to validate your operations and maintenance information prior to start-up.

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